Naples Condo Renovation Board Approval Checklist

Why boards say no

Most refusals we read about come down to three things: the insurance certificate names the wrong entity, the schedule falls outside the building's work window, or the drawings do not say clearly that exterior walls, windows, balconies and shared structure are untouched. The checklist below exists to close those gaps before the board meets.

Timing for the summer window

Most Naples buildings allow renovation from May to October. Boards usually meet monthly and want applications before their last spring meeting. Working back: book by March, design and selections in March and April, application in April, start in May. Owners who leave in April sign the contract before they go and the work runs while they are away.

The sixteen enclosures

1. The association's own application form. Always first, always the building's version.
2. Owner authorization. A signed line saying you authorize the work and the contractor.
3. License copy and DBPR printout. CGC1534542 and the live state record.
4. Insurance certificate. General liability naming the association's exact legal name as certificate holder.
5. Workers' compensation certificate.
6. Plain-English scope letter. What changes, and that exterior walls, windows, balcony and shared structure do not.
7. Existing and proposed drawings.
8. Product list and spec sheets. Especially flooring.
9. Flooring and sound-control details. Underlayment rating where the building requires one.
10. Engineering letter. If a wall or slab is touched.
11. Work schedule. Inside the window, with noisy days marked.
12. Building logistics plan. Elevator bookings and protection, parking, loading, debris route, common-area protection.
13. Signed rules acknowledgment. The contractor has read the building rules.
14. Emergency contacts and water shut-off plan.
15. Fees and deposits. Who pays which, and when.
16. The permit application or issued permit.

Two rules we keep: never promise approval or a date, and never describe the association as 'additional insured' without the insurer's endorsement. Florida condo law on alterations is Statute 718.113.

Download the checklist

A one-page PDF of the sixteen items with tick boxes. Download the checklist PDF

The download will ask for an email address so we can send updates when a building changes its rules. Unchecked by default, no texts without separate consent.

What the board package contains

Sent on top of every association application, with the building's own form first. Sixteen enclosures:

1. Association application
2. Owner authorization
3. License copy and DBPR printout
4. Insurance certificate naming the association's exact legal name
5. Workers' compensation
6. Plain-English scope letter: no changes to exterior walls, windows, balcony or shared structure
7. Existing and proposed drawings
8. Product list and spec sheets
9. Flooring and sound-control details
10. Engineering letter if required
11. Work schedule inside the approved window, with noisy days marked
12. Building logistics plan: elevator, parking, loading, debris route, common-area protection
13. Signed rules acknowledgment
14. Emergency contacts and water shut-off plan
15. Fees and deposits
16. The permit application or issued permit

We never promise approval or a date. The board decides. Florida condo law on alterations: Statute 718.113.